Title Grants and Support Weekly Update

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2	Last Chance! TitleCon 2024 is next week!! Register TODAY! TitleCon 2024: The Student Behind the Funding will take place Wednesday, April 10-Thursday, April 11 at the Embassy Suites in Plainfield, Indiana, with a pre-conference option offered on Tuesday, April 9. Reminder, this is a free conference available to all stakeholders involved in your LEA's federally funded programs. You may find more information via the TitleCon 2024 FAQ. YAPP is now available for TitleCon 2024!
3	Please review the LEA contact information sheet if your school or district has had recent transitions in staff positions. When there are changes in the contact information, please contact your assigned federal grants specialist. This will ensure that all appropriate staff receive important memos and communication from the TGS team.
4	Title I	Title II	ESSER	Ombudsman Nonpublic School Updates
5	Announcements	Announcements	Announcements	Announcements
6	REMINDER: The 2024-2025 school year corporation amendment window is Monday, April 1, through Friday, August 30. Corporations and schools with school profile changes should submit a corporation amendment request with supporting documentation via Jotform. Information regarding submission can be found here. Corporations and schools without any school profile changes do not need to submit a request. Contact IDOE’s Office of Accountability with any questions. NEW: Grab your favorite cup of coffee and join the Title Grants and Support team for our April Coffee Chat! Coffee Chats are the last Thursday of the month at 10 a.m. ET. April's topic will discuss the Title Grants Pre-Application. See below in the "Professional Development and Technical Assistance" section for the link or join us via Microsoft Teams April 25, 2024. Please contact TitleI@doe.in.gov with any questions or suggestions for future topics in 2024!	REMINDER: The new Grants Management System (eCivis) Pre-conference is next week. This is a reminder to please register for either the morning or afternoon session (sessions will not be recorded) if you haven’t already done so. The Pre-conference is designed for any program administrator of federal funds (formula and competitive, such as Title I, CSP, Special Ed, etc.), superintendents, and treasurers. Space is limited, so please register now. Reminder, the sessions will be both informational and hands-on; make sure to bring a fully-charged laptop or other device as outlets will be limited. Contact Frank Chiki with any questions. REMINDER: The agenda for TitleCon 2024 along with the breakout session schedule are now posted in the conference app YAPP. The conference code for the app is “TC2024”. Information regarding the sessions and presenters is still currently being added. Session dates and times are subject to change as plans are still being finalized. REMINDER: The FFY2021/FY2022 Title II funds liquidation deadline is Sunday, December, 15, 2024, with Final Expenditure Reports (FER) due on Monday, December 30. The FFY21 FER is available on the Title II IDOE website. Please submit to TitleII@doe.in.gov once completed. REMINDER: The Cohort 12 21st Century Community Learning Centers (Title IV) RFP launched on February 26th, 2024. 21st CCLC competitive grants are awarded to schools (public, private, and charter) and community based organizations to implement high quality out of school time programming. To learn more about 21st Century Community Learning Centers and to access the RFP, please visit the Out of School Time page of the IDOE website.	REMINDER: IDOE has made the Year 4 ESSER Data Collection Sheets available to LEAs. The data collection is a requirement of entities receiving ESSER funds. If no ESSER funds were received, no further action is required. Data Collection Sheets have been prepopulated with data submitted from prior reporting periods and may not be modified at this time. Full instructions on completing the data sheets, along with LEA data sheets will be found, once uploaded, at this link (open Year 4 ESSER Data sheets folder). Due to a strict timeline set by USDE, and prior year’s experiences, IDOE will use the following timeline: -Data Submission from LEAs no later than Friday, April 12, 2024. -IDOE reviews and compiles data submissions by Friday, April 26, 2024. -Revisions due from LEAs, if necessary, no later than Friday, May 3, 2024. -IDOE submits data to USDE no later than Monday, May 13, 2024. -Data errors corrected and resubmitted to USDE no later than Wednesday, May 17, 2024. Data sheets are to be submitted via this JotForm no later than Friday, April 12, 2024. All federal funds may be paused if data is not submitted by April 12, 2024, or subsequent revision deadlines. For questions related to the ESSER Year 4 Data Collection, please review the ESSER 4 FAQ. For questions not on the FAQ, contact Frank Chiki. REMINDER: ESSER III Construction Monitoring memo was distributed to Superintendents, ESSER Program Administrators, and Treasurers on March 11, 2024. The due date for monitoring evidence is tomorrow, Friday, April 5, 2024 via this JotForm. Please refer to the ESSER III Construction FAQ and/or reach out to Frank Chiki with any questions.	REMINDER: Consultation Planning Document (Optional) – This planning document is an optional resource crafted with our Federal Program Advisory Board as a resource for all LEAs that work with nonpublic schools. This is a local planning document that districts do not have to submit to IDOE. LEAs may use this document as a tool to help you when planning the equitable services calendar and deadlines. This document is especially helpful for newer administrators. REMINDER: Choice Enrollment Report – Here is a list of Choice schools’ enrollment as of 10/2/23. We advise nonpublic schools to use the same enrollment date as public schools which is based on the state count date. If the nonpublic school does not participate in Choice, this report will not list it. This information is collected from a Choice school’s student information system (SIS). REMINDER: The FY25 updated non-public equitable services consultation form has been posted to the ombudsman website. It will be emailed to superintendents and Title administrators in the next few weeks.
7	Reminders	Reminders	Reminders	Reminders
8	REMINDER: Please review the TGS Specialist assignment lists available in the TGS Community Moodle course. You may find the best contact for all of your Title questions for Title I, Title II, and ESSER.		REMINDER: A letter was distributed to all LEAs regarding planning for Year 4 ESSER Data collection. After the letter was distributed, it was discovered there was an Excel glitch in three of the five templates for locked/unlocked cells (they were randomly locked/unlocked). The data sheets have been corrected as of this writing and the links to the documents are updated within the linked letter. Here too are those links for quick reference: ESSER CARES (ESSER I) ESSER CRRSA (ESSER II) ESSER ARP (ESSER III) Cross-act Schools For additional information on the Year 4 Data Collection process, please see the Year 4 Data Collection FAQ. Please note this is a working document and more information will be added as additional guidance is available.
9	Grant Management Tips	Grant Management Tips	Grant Management Tips	Grant Management Tips
10			REMINDER: LEAs may use this ESSER Budget Example as a guide for submitting amendments for ESSER III. This type of documentation allows for easy review of changes to budgeted amounts, especially if there is not adequate room in the description boxes located in the Title I App Center.	REMINDER: An updated non-public school list is published on the ombudsman website. Please refer to this list as you consult with local non-public schools.
11	Professional Development Opportunities and Technical Assistance
12	ESEA Now (Formerly TitleIAdmin)	Title II and Recruitment of Special Education Teachers
13		Family Engagement Policy Resources
14		Foster Care Students - Best Interest Determination
15		Title II Consultation Requirements
16	TGS Technical Assistance Meetings	Weekly Ombudsman Office Hours: Thursdays 2 - 2:30 p.m. ET
17		TGS Coffee Chat: Thursday, April 25, 10 a.m. ET - Title Grants Pre-Application Review
18		TitleCon 2024: Tuesday, April 9 - Thursday, April 11
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22	Outside Learning Opportunities
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25	Resources
26	Content Area	Link	Notes
27	Grants Management	Assigned Federal Grants Specialist	Stay up to date on your LEA's primary contacts for each federal grant. Located in the TGS Community Moodle Course.
28		Grants Side-by-Side	A month-by-month overview of important tasks based on each federal grant funding sources, as well as an overview of important links and contacts.
29		Title Grants and Support Calendar	A daily calendar with reminders and key dates for Title I-IV and ESSER, as well as other Title Grants and Support events.
30	Technical Assistance	Title Grants and Support Handbook	This handbook provides information on federal grants administered through IDOE, as well as several helpful resources.
31		Title Grants Fiscal Handbook	This handbook provides specific fiscal information and best practices with federal grant funds.
32		Moodle	Be sure to enroll in relevant courses! The TGS Community Course includes a list of current TGS Specialist Assignments.
33		Parent Notices (TransAct)	Family engagement resources, forms, and notices required with Title funds. Available in multiple languages. A subscription for this resource is provided for all LEAs by IDOE.
34		ESEA Now) Formerly Title I Admin	A broad range of Title I topics are covered in this resource. A subscription for this resource is provided for all LEAs by IDOE.
35	Indiana Department of Education	Dr. Jenner's Weekly Update	Dr. Jenner's weekly update, sent every Friday morning, provides information and reminders from all IDOE departments.
36	Equitable Services Consultation	Agreement and Consultation Document	This form reviews all the required topics for consultation to be submitted with your pre-application.
37	Equitable Services Consultation	Waiver of Services Flow Chart and Form	In the event a nonpublic schools does not need all their funding for equitable services, this form and flowchart helps walk through the waiver process.
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